Satisfactory Academic Progress Policy

In accordance with Federal regulations (34CFR 668.32(f)), the Office of Financial Aid conducts evaluations of satisfactory academic progress to determine students’ eligibility for continued receipt of Title IV financial aid (Pell grants, FSEOG, Perkins loans, Direct Loans). The financial aid evaluation of satisfactory academic progression is based on the College’s Academic Probation and Dismissal Policies as published in the 2018-19 Academic Catalog. The academic probation and dismissal policies are applicable to all students pursuing degrees at the College, regardless of their eligibility for Title IV financial aid.

Academic performance is monitored by a team of members from the Offices of the Deans, Office of the Registrar and the Faculty Appeals Committee. Students are required to maintain good academic standing while meeting appropriate academic benchmarks designated for their specific levels of study. 

Students will be considered to be making satisfactory academic progress as long as they are permitted to continue pursuit of declared degree program without being placed on academic probation or becoming eligible for dismissal from the College. Satisfactory progress is measured following each period of enrollment, including summer terms. 

Financial Aid Warning

When a student fails to meet the academic good standing requirements, the Offices of the Deans will place the student on academic probation and will recommend specific terms and/or timeframes for improvement. A student placed on a first academic probation will also be placed on financial aid warning.

Students on financial aid warning are eligible to receive Title IV funds for the period of enrollment to which their academic probation applies. Failure to satisfy the terms to return to good academic standing as stated by the Deans will result in students being placed on financial aid suspension until they return to good academic standing. 

Financial Aid Suspension

Students eligible for academic dismissal from the College as determined by the academic probation and dismissal policies and the Deans will be placed on financial aid suspension. The Deans and Financial Aid will notify the student of a suspension in writing.

Suspension results when a student fails to correct deficiencies during a probationary period. Students placed on financial aid suspension are not eligible to receive Title IV funds. Financial aid suspension will be lifted for students allowed to continue in their declared degree program once they resume standards of good academic standing according to the academic probation and dismissal policies.

Notification of Financial Aid Status

Students placed on financial aid warning or suspension will receive a letter from the Deans and Financial Aid detailing the reasons for and consequences of the financial aid status. The letter will also cite the stipulations listed in their academic probation letter as conditions for resuming satisfactory progress.

Appeals

Any student who can demonstrate that failure to maintain satisfactory academic progress is due to extenuating circumstances beyond the student’s control may file an appeal in writing to the appropriate dean, the director of financial aid and the Office of the President. Appropriate documentation must be submitted to support the appeal. Extenuating circumstances generally involve personal matters that significantly impact the student’s academic performance.

The director of financial aid will consult with the Office of the President, Financial Aid, the Registrar and/or coordinator of academic advising before deciding if the appeal will be approved. Failure to provide supporting documentation may result in a delay or denial of an appeal. All financial aid will be placed on hold while appeals are pending. Inquiries into the reinstatement of aid may be directed to files and notes kept by the President and Deans in instances when extenuating circumstances were revealed during interviews that were not initially reported in students’ letters of appeal.

Successful appeal of academic status to the Faculty Appeals Committee will not guarantee a successful appeal of financial aid suspension. Financial aid suspensions will be considered separately from academic appeals.

Financial Aid Probation

Students removed from suspension by appeal will be placed on financial aid probation for the semesters specified. The student will be notified in writing. Students on probation may receive Title IV financial aid during the probationary period of enrollment, but may be placed on suspension during subsequent periods if satisfactory academic progress is not resumed.

Repeat Students

If students are required to repeat an academic year, they will continue to be eligible to receive Federal student aid for the repeat period as long as they are not on financial aid suspension and remain within the maximum timeframe allowed for their level of student (undergraduate or graduate). The student will meet with a financial aid officer to discuss their enrollment status and federal aid eligibility.

Maximum Time Frame

In the integrated Doctor of Pharmacy with a Bachelor of Science program, students are defined as undergraduate during the first three years of enrollment and as professional during the final four years of enrollment. 

The maximum length of time in which students must complete the academic undergraduate portion of the College’s curriculum is four and one-half years, and the maximum length of time in which students must complete the academic professional portion of the College’s curriculum is six years. Students classified as undergraduate or professional for more than the aforementioned time frame are subject to financial aid suspension until their enrollment status changes.  

Students entering the Doctor of Pharmacy program must complete the program in 10 and one-half years to remain eligible for Title IV financial aid. Students entering the College as transfers into the Doctor of Pharmacy program have one and one-half times the years remaining to graduation from their year of entry to complete the Doctor of Pharmacy program and remain eligible for Title IV financial aid. 

Students pursuing only a bachelor’s degree must complete their degree program in six years to remain eligible for Title IV funds.

Quantitative Evaluation, Incomplete Grades, Course Withdrawals and Course Repetitions

Students may continue receiving federal student aid in semesters immediately following those in which an incomplete grade or course withdrawal (W) is received, as long as the student is not otherwise eligible for financial aid suspension and is still on pace to graduate within the maximum time frame.

Students must have successfully completed (passed) at least 67 percent of the total credit hours that they have attempted at the time of evaluation. Courses from which students withdraw earning a W on their transcript are counted as hours attempted, though they are not used in grade point average calculations.

Credit hours transferred from another institution that are accepted toward a student’s degree program count towards a student’s attempted and completed credit hours in the quantitative evaluation. Students failing to achieve these benchmarks may be permitted to continue pursuit of their declared degree program, but eligibility to receive Title IV aid will be affected. Students attempting more than 1.5 times the total credit hours required to complete their degree program will be subject to financial aid suspension. For example, students must complete the 123 credit hours required to earn a Bachelor of Science in Health Sciences in no more than 185 attempted credit hours.

Students may receive federal student aid for a passed course taken a second time (first repeat of passed course). After enrolling in a passed course twice, students will no longer have the course’s credit hours calculated for student enrollment status for federal financial aid eligibility. Students may receive federal student for repeated failed courses until a passing grade is earned.

All incomplete grades must be resolved in accordance with academic policies listed in the College’s Academic Catalog. Unresolved incomplete grades converted to failing grades will result in a new review of students’ satisfactory academic progress from the previous enrollment period.

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